accounts payable wordlist

Dieter H. (United States of America)
222 words 28 learners

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words only definitions & notes
  1. ability
    the quality of having the means or skills to do something
    Ideal candidates will posses strong attention to detail and accuracy, strong communication and interpersonal skills and ability to work in a team environment.
    2.
  2. accomplish
    achieve with effort
    -Requires a comprehensive knowledge of practices and procedures which require judgments or selections be made in accomplishing tasks.
  3. accordance
    concurrence or agreement of opinion
    All functions are performed in accordance with established departmental and organizational policies and procedures.
  4. account
    a record or narrative description of past events
    Ensure all Accounts Payable requirements are in compliance
    3.
  5. accountability
    responsibility to someone or for some activity
    Accountability – Answerable to completion of goals.
  6. accounting
    a system that gives quantitative information about finances
    -Analyzes accounts, records, reports, journal vouchers, ledgers and other accounting documents for accuracy, adequacy, reasonableness, and other proper accounting treatment.
  7. accounting principle
    a principle that governs current accounting practice and that is used as a reference to determine the appropriate treatment of complex transactions
    KNOWLEDGE OF...
    § Basic math, general accounting principles, and basic understanding of the relationship between accounts payable and supply chain management
    § Standard accounts payable policies, procedures and regulations; purchase order, invoices, and related accounts payable documentation
    SKILLS:
    § Excellent organizational and time management skills
    § Strong written and verbal communication skills with interpersonal skills.
  8. accounts payable
    a debtor's accounts of money he owes
    Ensure all Accounts Payable requirements are in compliance
    3.
  9. accounts receivable
    a creditor's accounts of money owed to him
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  10. accrual
    a gain or increase in something over time
    Reconcile vendor statements on a monthly basis and supports GL accrual process.
  11. accuracy
    the quality of being near to the true value
    Ideal candidates will posses strong attention to detail and accuracy, strong communication and interpersonal skills and ability to work in a team environment.
    2.
  12. achiever
    a person with a record of successes
    § Multi-task and organize/manage tasks and activities on daily basis in a high-volume, fast-paced accounting environment
    § Function independently as a self-motivated achiever; but must also possess strong team working ability
    § Understand and follow specific written and verbal instructions and procedures.
  13. ad hoc
    for or concerned with one specific purpose
    -Perform ad hoc reporting on request.
  14. adequacy
    the quality of being able to meet a need satisfactorily
    -Analyzes accounts, records, reports, journal vouchers, ledgers and other accounting documents for accuracy, adequacy, reasonableness, and other proper accounting treatment.
  15. adjustment
    the act of making something different
    Initiate necessary adjustments such as stop payments and void transactions.
  16. analysis
    abstract separation of something into its various parts
    Participates in daily and periodic monitoring activities and analyses; effectively communicates and serves as a liaison between requisitioning departments, purchasing and receiving departments, and/or vendors in response to inquiries, to trouble shoot problems and correct discrepancies, and to help ensure timely and accurate payments.
  17. analytically
    by virtue of analysis
    Thinks Clearly and Analytically - Takes initiative to solve problems, understands inter-relationships and big picture.
  18. analyze
    break down into components or essential features
    -Analyzes and reconciles various financial sub-systems, including timely preparation of monthly and fiscal period end reports.
  19. application
    the action of putting something into operation
    -Requires superior skills and knowledge of commonly used personal computer applications such as word processing, spreads
    Performs a variety of routine administrative support accounting functions that are part of a high-volume integrated supply chain management process by reviewing, researching identified discrepancies and processing requests for Accounts Payable (A/P) disbursements (purchase orders or invoices for services) for assigned vendors.
  20. appropriate
    suitable for a particular person, place, or situation
    Oversight of invoice routing with appropriate approval validation.
    4.
  21. as required
    according to need
    Perform other related duties as required

    Position Requirements:
    1.
  22. assigned
    appointed to a post or duty
    -Requires superior skills and knowledge of commonly used personal computer applications such as word processing, spreads
    Performs a variety of routine administrative support accounting functions that are part of a high-volume integrated supply chain management process by reviewing, researching identified discrepancies and processing requests for Accounts Payable (A/P) disbursements (purchase orders or invoices for services) for assigned vendors.
  23. audit
    examine carefully for accuracy
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requi...
  24. automate
    operate or make run by machines rather than human action
    One (1) to two (2) year's accounts payable experience utilizing automated accounts payable system (Lawson preferred) with experience in vendor state reconciliation.
  25. automated
    operated with minimal human intervention
    One (1) to two (2) year's accounts payable experience utilizing automated accounts payable system (Lawson preferred) with experience in vendor state reconciliation.
  26. balance
    harmonious arrangement or relation of parts within a whole
    -Totals and balances accounts, reconciles bank accounts, checks and verifies records, recommends necessary action to resolve discrepancies, prepares invoices and statements, and prepares periodic or special accounting reports.
  27. basic
    reduced to the simplest and most significant form possible
    KNOWLEDGE OF...
    § Basic math, general accounting principles, and basic understanding of the relationship between accounts payable and supply chain management
    § Standard accounts payable policies, procedures and regulations; purchase order, invoices, and related accounts payable documentation
    SKILLS:
    § Excellent organizational and time management skills
    § Strong written and verbal communication skills with interpersonal skills.
  28. batch
    a collection of things or persons to be handled together
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  29. billing
    request for payment of a debt
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  30. calculator
    a small machine that is used for mathematical calculations
    § Skill in use of operating basic office equipment (e.g. copies, fax, calculator, multi-function telephone)
    § Strong detail orientation with strong data review and processing skills
    § Record maintenance skills.
  31. cash
    money in the form of bills or coins
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  32. changing
    marked by continuous modification or effective action
    Must be able to work in fast paced and changing environment to ensure accurate, timely entry and payment of all Invoices, Wire Transfers, ACH, Corporate Purchasing Cards, Travel and Expense Reimbursements and Telemarketing entries utilizing imaging, accounting & T&E systems.
  33. check
    examine to determine accuracy or quality
    Prepare manual checks when required.
    9.
  34. code
    a set of rules or principles or laws
    General Ledger system coding
    5.
  35. coding
    act of writing in code or cipher
    General Ledger system coding
    5.
  36. commitment
    the act of binding yourself to a course of action
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requi...
  37. communicate
    transfer to another
    Communicate with vendors and/or appropriate personnel and management on invoices discrepancies
    8.
  38. communication
    the activity of conveying information
    Ideal candidates will posses strong attention to detail and accuracy, strong communication and interpersonal skills and ability to work in a team environment.
    2.
  39. competency
    the quality of being adequately or well qualified
    Create and update relative Accounts Payable Policy and Procedures


    CRITICAL CORE COMPETENCIES:

    ?
  40. completion
    a concluding action
    Accountability – Answerable to completion of goals.
  41. computer software
    (computer science) written programs or procedures or rules and associated documentation pertaining to the operation of a computer system and that are stored in read/write memory
    Utilizes integrated computer software application (Lawson) to process requests for vouchers and checks, post payments and credits to vendor accounts, and produce associated reports.
  42. confidentiality
    discretion in keeping secret information
    ABILITY TO:
    § Understand the supply chain process and A/P's role and integration into that process
    § Analyze and solve routine A/P problems
    § Maintain confidentiality of records and information.
  43. confirm
    strengthen
    Perform IRS Tin-Matching on all incoming W-9’s to confirm correct information given.
  44. consistently
    in a systematic or steady manner
    Time Management, Prioritization & Organization - Meets deadlines consistently and displays a sense of urgency.
  45. contract
    a binding agreement that is enforceable by law
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  46. contractual
    relating to or part of a binding legal agreement
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  47. controller
    a mechanism that controls the operation of a machine
    RELATIONSHIPS:
    Reports directly to Branch Controller or Accounting Supervisor
    Will have significant interaction with outside vendors and clients

    POSITION SPECIFICATIONS:
    -1-3 Previous A/P Admin experience
    -Requires a thorough knowledge of standard accounting policies and practices through education and experience.
  48. CORE
    an organization founded by James Leonard Farmer in 1942 to work for racial equality
    Create and update relative Accounts Payable Policy and Procedures


    CRITICAL CORE COMPETENCIES:

    ?
  49. corporate
    of or belonging to a business firm
    Work with Corporate AP staff to ensure all payments are routing with appropriate approvals.
    6.
  50. create
    bring into existence
    Create and update relative Accounts Payable Policy and Procedures


    CRITICAL CORE COMPETENCIES:

    ?
  51. customer
    someone who pays for goods or services
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  52. data
    a collection of facts from which conclusions may be drawn
    -Performs data entry, system closing procedures, investigation and correction of any discrepancies.
  53. database
    an organized body of related information
    § Intermediate alpha-numeric keyboarding skills (50 wpm); Beginner end-user skills using Window-based software (Microsoft Office – Word, Excel and Powerpoint preferred) to process data into database applications and to produce, format and generate reports.
  54. date stamp
    stamp with a date
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requi...
  55. datum
    an item of factual information from measurement or research
    -Performs data entry, system closing procedures, investigation and correction of any discrepancies.
  56. deadline
    the point in time at which something must be completed
    Must be able to meet tight deadlines
    4.
  57. departmental
    of or relating to a department
    All functions are performed in accordance with established departmental and organizational policies and procedures.
  58. dependability
    the quality of being dependable or reliable
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requi...
  59. description
    the act of depicting something
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requi...
  60. detail
    a small part considered separately from the whole
    Ideal candidates will posses strong attention to detail and accuracy, strong communication and interpersonal skills and ability to work in a team environment.
    2.
  61. disbursement
    the act of spending or distributing money
    -Requires superior skills and knowledge of commonly used personal computer applications such as word processing, spreads
    Performs a variety of routine administrative support accounting functions that are part of a high-volume integrated supply chain management process by reviewing, researching identified discrepancies and processing requests for Accounts Payable (A/P) disbursements (purchase orders or invoices for services) for assigned vendors.
  62. discrepancy
    a difference between conflicting facts or claims or opinions
    Communicate with vendors and/or appropriate personnel and management on invoices discrepancies
    8.
  63. distribute
    give to several people
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  64. document
    a representation of a person's thinking with symbolic marks
    -Analyzes accounts, records, reports, journal vouchers, ledgers and other accounting documents for accuracy, adequacy, reasonableness, and other proper accounting treatment.
  65. documentation
    confirmation that some fact or statement is true
    Oversight of 1099 documentation
    10.
  66. double check
    something that checks the correctness of a previous check
    Attention to detail and double-checks work.
  67. double-check
    check once more to be absolutely sure
    Attention to detail and double-checks work.
  68. driven
    compelled forcibly by an outside agency
    Detail oriented, timely and accuracy driven.
  69. effective
    producing or capable of producing an intended result
    Appreciates and respects differences of opinion, effective in resolving conflicts and is an effective listener.
  70. effectively
    in a manner producing an intended result
    Participates in daily and periodic monitoring activities and analyses; effectively communicates and serves as a liaison between requisitioning departments, purchasing and receiving departments, and/or vendors in response to inquiries, to trouble shoot problems and correct discrepancies, and to help ensure timely and accurate payments.
  71. efficiency
    skillfulness in avoiding wasted time and effort
    Seeks to maximize efficiencies through partnerships with other functions.
  72. efficiently
    in a manner that wastes no time or effort
    Ability to perform efficiently and produce high quality results in a fast paced environment
    5.
  73. email
    (computer science) a system of world-wide electronic communication in which a computer user can compose a message at one terminal that can be regenerated at the recipient's terminal when the recipient logs in
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  74. employee
    a worker who is hired to perform a job
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  75. ensure
    make certain of
    Ensure all Accounts Payable requirements are in compliance
    3.
  76. entry
    the act of going in
    -Performs data entry, system closing procedures, investigation and correction of any discrepancies.
  77. environment
    the totality of surrounding conditions
    Ideal candidates will posses strong attention to detail and accuracy, strong communication and interpersonal skills and ability to work in a team environment.
    2.
  78. excel
    distinguish oneself
    § Intermediate alpha-numeric keyboarding skills (50 wpm); Beginner end-user skills using Window-based software (Microsoft Office – Word, Excel and Powerpoint preferred) to process data into database applications and to produce, format and generate reports.
  79. expense
    a financial burden; money that must be paid out
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  80. experience
    the content of observation or participation in an event
    Minimum of 2 years Experience in AP Role is required
    6.
  81. experienced
    having knowledge or skill from observation or participation
    -May provide guidance and training to less experienced accounting staff.
  82. external
    happening or arising outside some limits or surface
    Customer Service & Verbal and Written Communication Skills - Provides high level of responsiveness to both internal and external customers, communicates openly at all levels, builds positive working relationships and keeps others informed of relevant information.
  83. facilitate
    make easier
    Maintain vendor files; contact vendors to facilitate processing of invoices; respond timely to vendors and company personnel regarding status of payments.
  84. fast-paced
    of communication that proceeds rapidly
    § Multi-task and organize/manage tasks and activities on daily basis in a high-volume, fast-paced accounting environment
    § Function independently as a self-motivated achiever; but must also possess strong team working ability
    § Understand and follow specific written and verbal instructions and procedures.
  85. file
    record in a public office or in a court of law
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requi...
  86. filing
    the entering of a legal document into the public record
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  87. filing system
    a system of classifying into files
    Maintain open payable filing system for outstanding invoices to be paid.
  88. financial
    involving fiscal matters
    -Analyzes and reconciles various financial sub-systems, including timely preparation of monthly and fiscal period end reports.
  89. follow-up
    a piece of work that exploits or builds on earlier work
    Follow-Up & Problem Solving Skills Required
    3.
  90. function
    what something is used for
    -Requires superior skills and knowledge of commonly used personal computer applications such as word processing, spreads
    Performs a variety of routine administrative support accounting functions that are part of a high-volume integrated supply chain management process by reviewing, researching identified discrepancies and processing requests for Accounts Payable (A/P) disbursements (purchase orders or invoices for services) for assigned vendors.
  91. general knowledge
    knowledge that is available to anyone
    General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices.
  92. general ledger
    the ledger that contains all of the financial accounts of a business; contains offsetting debit and credit accounts (including control accounts)
    General Ledger system coding
    5.
  93. generate
    bring into existence
    -Assists in the review and interpretation of system generated reports.
  94. high quality
    the quality of being superior
    Ability to perform efficiently and produce high quality results in a fast paced environment
    5.
  95. identify
    recognize as being
    -Requires superior skills and knowledge of commonly used personal computer applications such as word processing, spreads
    Performs a variety of routine administrative support accounting functions that are part of a high-volume integrated supply chain management process by reviewing, researching identified discrepancies and processing requests for Accounts Payable (A/P) disbursements (purchase orders or invoices for services) for assigned vendors.
  96. imaging
    the ability to form mental images of things or events
    Must be able to work in fast paced and changing environment to ensure accurate, timely entry and payment of all Invoices, Wire Transfers, ACH, Corporate Purchasing Cards, Travel and Expense Reimbursements and Telemarketing entries utilizing imaging, accounting & T&E systems.
  97. incoming
    arriving at a place or position
    Sorts and distributes incoming mail for approvals, coding and type of expense.
  98. independently
    on your own; without outside help
    § Multi-task and organize/manage tasks and activities on daily basis in a high-volume, fast-paced accounting environment
    § Function independently as a self-motivated achiever; but must also possess strong team working ability
    § Understand and follow specific written and verbal instructions and procedures.
  99. information
    knowledge acquired through study or experience
    ABILITY TO:
    § Understand the supply chain process and A/P's role and integration into that process
    § Analyze and solve routine A/P problems
    § Maintain confidentiality of records and information.
  100. initiate
    set in motion, start an event or prepare the way for
    Initiate necessary adjustments such as stop payments and void transactions.
  101. initiation
    the act of starting something for the first time
    Manage initiation and input of corporate purchasing card transactions through GL for vendor history purposes.
  102. input
    signal going into an electronic system
    Manage input of bank wire transfers and process transfers through GL for vendor history purposes.
  103. inquiry
    an instance of questioning
    Participates in daily and periodic monitoring activities and analyses; effectively communicates and serves as a liaison between requisitioning departments, purchasing and receiving departments, and/or vendors in response to inquiries, to trouble shoot problems and correct discrepancies, and to help ensure timely and accurate payments.
  104. integrate
    make into a whole or make part of a whole
    -Requires superior skills and knowledge of commonly used personal computer applications such as word processing, spreads
    Performs a variety of routine administrative support accounting functions that are part of a high-volume integrated supply chain management process by reviewing, researching identified discrepancies and processing requests for Accounts Payable (A/P) disbursements (purchase orders or invoices for services) for assigned vendors.
  105. integrated
    formed or united into a whole
    -Requires superior skills and knowledge of commonly used personal computer applications such as word processing, spreads
    Performs a variety of routine administrative support accounting functions that are part of a high-volume integrated supply chain management process by reviewing, researching identified discrepancies and processing requests for Accounts Payable (A/P) disbursements (purchase orders or invoices for services) for assigned vendors.
  106. integration
    the act of combining into a whole
    ABILITY TO:
    § Understand the supply chain process and A/P's role and integration into that process
    § Analyze and solve routine A/P problems
    § Maintain confidentiality of records and information.
  107. interaction
    mutual or reciprocal dealings or influence
    RELATIONSHIPS:
    Reports directly to Branch Controller or Accounting Supervisor
    Will have significant interaction with outside vendors and clients

    POSITION SPECIFICATIONS:
    -1-3 Previous A/P Admin experience
    -Requires a thorough knowledge of standard accounting policies and practices through education and experience.
  108. interpersonal
    occurring among or involving several people
    Ideal candidates will posses strong attention to detail and accuracy, strong communication and interpersonal skills and ability to work in a team environment.
    2.
  109. interpretation
    the act of expressing something in an artistic performance
    -Assists in the review and interpretation of system generated reports.
  110. investigate
    conduct an inquiry of
    -May investigate questionable entries and recommend remedial measures.
  111. investigation
    an inquiry into unfamiliar or questionable activities
    -Performs data entry, system closing procedures, investigation and correction of any discrepancies.
  112. invoice
    an itemized statement of money owed for goods or services
    Invoice processing and review using Web now system.
    2.
  113. IRS
    the bureau of the Treasury Department responsible for tax collections
    Gathers IRS Form W-9 from new vendors.
  114. job description
    description of the responsibilities associated with a given job
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requi...
  115. journal
    a daily written record of experiences and observations
    -Analyzes accounts, records, reports, journal vouchers, ledgers and other accounting documents for accuracy, adequacy, reasonableness, and other proper accounting treatment.
  116. knowledge
    the result of perception, learning, and reasoning
    RELATIONSHIPS:
    Reports directly to Branch Controller or Accounting Supervisor
    Will have significant interaction with outside vendors and clients

    POSITION SPECIFICATIONS:
    -1-3 Previous A/P Admin experience
    -Requires a thorough knowledge of standard accounting policies and practices through education and experience.
  117. ledger
    a record in which commercial accounts are recorded
    General Ledger system coding
    5.
  118. mail
    the bags of letters and packages that are transported by the postal service
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  119. mail out
    transmit by mail
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  120. mailing
    mail sent by a sender at one time
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  121. maintain
    keep in a certain state, position, or activity
    ABILITY TO:
    § Understand the supply chain process and A/P's role and integration into that process
    § Analyze and solve routine A/P problems
    § Maintain confidentiality of records and information.
  122. manage
    be in charge of, act on, or dispose of
    § Multi-task and organize/manage tasks and activities on daily basis in a high-volume, fast-paced accounting environment
    § Function independently as a self-motivated achiever; but must also possess strong team working ability
    § Understand and follow specific written and verbal instructions and procedures.
  123. management
    the act of controlling something
    Communicate with vendors and/or appropriate personnel and management on invoices discrepancies
    8.
  124. manual
    of or relating to the hands
    Prepare manual checks when required.
    9.
  125. master file
    (computer science) a computer file that is used as the authority in a given job and that is relatively permanent
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  126. match
    a formal contest in which people or teams compete
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  127. matching
    being two identical
    Perform IRS Tin-Matching on all incoming W-9’s to confirm correct information given.
  128. maximize
    make as big or large as possible
    Seeks to maximize efficiencies through partnerships with other functions.
  129. monitoring
    the act of observing something
    Participates in daily and periodic monitoring activities and analyses; effectively communicates and serves as a liaison between requisitioning departments, purchasing and receiving departments, and/or vendors in response to inquiries, to trouble shoot problems and correct discrepancies, and to help ensure timely and accurate payments.
  130. monthly
    of or occurring or payable every month
    -Analyzes and reconciles various financial sub-systems, including timely preparation of monthly and fiscal period end reports.
  131. motivate
    give an incentive for action
    § Multi-task and organize/manage tasks and activities on daily basis in a high-volume, fast-paced accounting environment
    § Function independently as a self-motivated achiever; but must also possess strong team working ability
    § Understand and follow specific written and verbal instructions and procedures.
  132. motivated
    strongly driven to succeed or achieve something
    § Multi-task and organize/manage tasks and activities on daily basis in a high-volume, fast-paced accounting environment
    § Function independently as a self-motivated achiever; but must also possess strong team working ability
    § Understand and follow specific written and verbal instructions and procedures.
  133. numeric
    of or relating to or denoting numbers
    § Intermediate alpha-numeric keyboarding skills (50 wpm); Beginner end-user skills using Window-based software (Microsoft Office – Word, Excel and Powerpoint preferred) to process data into database applications and to produce, format and generate reports.
  134. on request
    on the occasion of a request
    -Perform ad hoc reporting on request.
  135. operating
    involved in a kind of operation
    § Skill in use of operating basic office equipment (e.g. copies, fax, calculator, multi-function telephone)
    § Strong detail orientation with strong data review and processing skills
    § Record maintenance skills.
  136. organization
    a methodical and orderly manner or approach
    Time Management, Prioritization & Organization - Meets deadlines consistently and displays a sense of urgency.
  137. organizational
    of or relating to an organization
    All functions are performed in accordance with established departmental and organizational policies and procedures.
  138. organize
    arrange by systematic planning and united effort
    § Multi-task and organize/manage tasks and activities on daily basis in a high-volume, fast-paced accounting environment
    § Function independently as a self-motivated achiever; but must also possess strong team working ability
    § Understand and follow specific written and verbal instructions and procedures.
  139. orient
    the eastern hemisphere
    Detail oriented individual Ability to work independently and exercise initiative.
  140. orientation
    the act of determining one's position
    § Skill in use of operating basic office equipment (e.g. copies, fax, calculator, multi-function telephone)
    § Strong detail orientation with strong data review and processing skills
    § Record maintenance skills.
  141. oriented
    adjusted or located in relation to surroundings
    Detail oriented individual Ability to work independently and exercise initiative.
  142. oversight
    an unintentional omission from failure to notice something
    Oversight of invoice routing with appropriate approval validation.
    4.
  143. paid
    marked by the reception of pay
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requi...
  144. pay
    give money, usually in exchange for goods or services
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requi...
  145. payable
    subject to or requiring payment especially as specified
    Ensure all Accounts Payable requirements are in compliance
    3.
  146. payment
    the act of giving money in exchange for something
    Work with Corporate AP staff to ensure all payments are routing with appropriate approvals.
    6.
  147. periodic
    happening or recurring at regular intervals
    -Totals and balances accounts, reconciles bank accounts, checks and verifies records, recommends necessary action to resolve discrepancies, prepares invoices and statements, and prepares periodic or special accounting reports.
  148. personal computer
    a small digital computer based on a microprocessor and designed to be used by one person at a time
    -Requires superior skills and knowledge of commonly used personal computer applications such as word processing, spreads
    Performs a variety of routine administrative support accounting functions that are part of a high-volume integrated supply chain management process by reviewing, researching identified discrepancies and processing requests for Accounts Payable (A/P) disbursements (purchase orders or invoices for services) for assigned vendors.
  149. personnel
    group of people willing to obey orders
    Communicate with vendors and/or appropriate personnel and management on invoices discrepancies
    8.
  150. post
    piece of timber or metal fixed firmly in an upright position
    -Ensures the proper and regular posting of monthly generated transactions.
  151. posting
    a sign posted in a public place as an advertisement
    -Ensures the proper and regular posting of monthly generated transactions.
  152. prefer
    like better; value more highly
    High school diploma or GED required; Associates degree in Accounting, Business or related field is preferred.
  153. preferred
    more desirable than another
    High school diploma or GED required; Associates degree in Accounting, Business or related field is preferred.
  154. prepare
    make ready or suitable or equip in advance
    Prepare manual checks when required.
    9.
  155. prioritize
    assign a status in order of importance or urgency
    Ability to prioritize work& Ability to work in a team environment.
  156. problem solving
    the thought processes involved in solving a problem
    Follow-Up & Problem Solving Skills Required
    3.
  157. procedure
    a particular course of action intended to achieve a result
    -Performs data entry, system closing procedures, investigation and correction of any discrepancies.
  158. process
    a particular course of action intended to achieve a result
    Invoice processing and review using Web now system.
    2.
  159. processing
    preparing or putting through a prescribed procedure
    Invoice processing and review using Web now system.
    2.
  160. product
    an artifact that has been created by someone or some process
    · Assist controller on various daily and monthly requirements · Special projects o Upon request Job Requirements: Knowledge of Microsoft office, PC related skills, outlook Knowledge of financial software products and willing to learn new software systems 2-5 yrs experience in an accounting department, Experience with Lawson a plus Excellent organizational and follow-up skills are essential.
  161. purchase
    acquire by means of a financial transaction
    -Requires superior skills and knowledge of commonly used personal computer applications such as word processing, spreads
    Performs a variety of routine administrative support accounting functions that are part of a high-volume integrated supply chain management process by reviewing, researching identified discrepancies and processing requests for Accounts Payable (A/P) disbursements (purchase orders or invoices for services) for assigned vendors.
  162. purchase order
    a commercial document used to request someone to supply something in return for payment and providing specifications and quantities
    -Requires superior skills and knowledge of commonly used personal computer applications such as word processing, spreads
    Performs a variety of routine administrative support accounting functions that are part of a high-volume integrated supply chain manag
  163. purchasing
    the act of buying
    Participates in daily and periodic monitoring activities and analyses; effectively communicates and serves as a liaison between requisitioning departments, purchasing and receiving departments, and/or vendors in response to inquiries, to trouble shoot problems and correct discrepancies, and to help ensure timely and accurate payments.
  164. pursuit
    the act of following in an effort to overtake or capture
    Associates degree or pursuit of bachelor degree preferred.
  165. reasonableness
    the quality of being plausible or acceptable to a reasonable person
    -Analyzes accounts, records, reports, journal vouchers, ledgers and other accounting documents for accuracy, adequacy, reasonableness, and other proper accounting treatment.
  166. receipt
    the act of receiving
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  167. receivable
    awaiting payment
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  168. reconcile
    come to terms
    -Analyzes and reconciles various financial sub-systems, including timely preparation of monthly and fiscal period end reports.
  169. reconciliation
    the reestablishment of cordial relations
    One (1) to two (2) year's accounts payable experience utilizing automated accounts payable system (Lawson preferred) with experience in vendor state reconciliation.
  170. record
    anything providing permanent evidence about past events
    -Analyzes accounts, records, reports, journal vouchers, ledgers and other accounting documents for accuracy, adequacy, reasonableness, and other proper accounting treatment.
  171. regulation
    the act of bringing to uniformity
    KNOWLEDGE OF...
    § Basic math, general accounting principles, and basic understanding of the relationship between accounts payable and supply chain management
    § Standard accounts payable policies, procedures and regulations; purchase order, invoices, and related accounts payable documentation
    SKILLS:
    § Excellent organizational and time management skills
    § Strong written and verbal communication skills with interpersonal skills.
  172. reimbursement
    compensation paid for damages or money already spent
    Must be able to work in fast paced and changing environment to ensure accurate, timely entry and payment of all Invoices, Wire Transfers, ACH, Corporate Purchasing Cards, Travel and Expense Reimbursements and Telemarketing entries utilizing imaging, accounting & T&E systems.
  173. relate
    give an account of
    Perform other related duties as required

    Position Requirements:
    1.
  174. related
    connected logically or causally or by shared characteristics
    Perform other related duties as required

    Position Requirements:
    1.
  175. remedial
    tending or intended to rectify or improve
    -May investigate questionable entries and recommend remedial measures.
  176. report
    to give an account or representation of in words
    -Analyzes and reconciles various financial sub-systems, including timely preparation of monthly and fiscal period end reports.
  177. request
    express the need or desire for; ask for
    -Perform ad hoc reporting on request.
  178. require
    have need of
    Prepare manual checks when required.
    9.
  179. requirement
    necessary activity
    Ensure all Accounts Payable requirements are in compliance
    3.
  180. requisition
    an authoritative demand
    Participates in daily and periodic monitoring activities and analyses; effectively communicates and serves as a liaison between requisitioning departments, purchasing and receiving departments, and/or vendors in response to inquiries, to trouble shoot problems and correct discrepancies, and to help ensure timely and accurate payments.
  181. research
    a seeking for knowledge
    Handle vendor calls and research.
    7.
  182. resolve
    find a solution or answer
    -Totals and balances accounts, reconciles bank accounts, checks and verifies records, recommends necessary action to resolve discrepancies, prepares invoices and statements, and prepares periodic or special accounting reports.
  183. resolving
    analysis into clear-cut components
    Resolving purchase order/invoice discrepancies.
  184. respond
    show a reaction to something
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requi...
  185. responsiveness
    the quality of reacting quickly
    Customer Service & Verbal and Written Communication Skills - Provides high level of responsiveness to both internal and external customers, communicates openly at all levels, builds positive working relationships and keeps others informed of relevant information.
  186. review
    look at again; examine again
    Invoice processing and review using Web now system.
    2.
  187. role
    the actions and activities assigned to a person or group
    Minimum of 2 years Experience in AP Role is required
    6.
  188. routine
    an unvarying or habitual method or procedure
    -Requires superior skills and knowledge of commonly used personal computer applications such as word processing, spreads
    Performs a variety of routine administrative support accounting functions that are part of a high-volume integrated supply chain management process by reviewing, researching identified discrepancies and processing requests for Accounts Payable (A/P) disbursements (purchase orders or invoices for services) for assigned vendors.
  189. scan
    examine minutely or intensely
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  190. scanning
    the act of systematically moving a finely focused beam of light or electrons over a surface in order to produce an image of it for analysis or transmission
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  191. skill
    an ability that has been acquired by training
    Ideal candidates will posses strong attention to detail and accuracy, strong communication and interpersonal skills and ability to work in a team environment.
    2.
  192. software product
    merchandise consisting of a computer program that is offered for sale
    · Assist controller on various daily and monthly requirements · Special projects o Upon request Job Requirements: Knowledge of Microsoft office, PC related skills, outlook Knowledge of financial software products and willing to learn new software systems 2-5 yrs experience in an accounting department, Experience with Lawson a plus Excellent organizational and follow-up skills are essential.
  193. software system
    (computer science) written programs or procedures or rules and associated documentation pertaining to the operation of a computer system and that are stored in read/write memory
    · Assist controller on various daily and monthly requirements · Special projects o Upon request Job Requirements: Knowledge of Microsoft office, PC related skills, outlook Knowledge of financial software products and willing to learn new software systems 2-5 yrs experience in an accounting department, Experience with Lawson a plus Excellent organizational and follow-up skills are essential.
  194. solve
    find the answer to or understand the meaning of
    Follow-Up & Problem Solving Skills Required
    3.
  195. solving
    finding a solution to a problem
    Follow-Up & Problem Solving Skills Required
    3.
  196. specification
    the act of naming explicitly
    RELATIONSHIPS:
    Reports directly to Branch Controller or Accounting Supervisor
    Will have significant interaction with outside vendors and clients

    POSITION SPECIFICATIONS:
    -1-3 Previous A/P Admin experience
    -Requires a thorough knowledge of standard accounting policies and practices through education and experience.
  197. statement
    the act of affirming or asserting something
    -Totals and balances accounts, reconciles bank accounts, checks and verifies records, recommends necessary action to resolve discrepancies, prepares invoices and statements, and prepares periodic or special accounting reports.
  198. status
    the condition or someone or something at a particular time
    Maintain vendor files; contact vendors to facilitate processing of invoices; respond timely to vendors and company personnel regarding status of payments.
  199. stop payment
    a depositor's order to a bank to refuse payment on a check
    Initiate necessary adjustments such as stop payments and void transactions.
  200. summarize
    briefly present the main points of something
    Summarizes and posts data to journals, ledgers and other accounting records.
  201. superior skill
    more than ordinary ability
    -Requires superior skills and knowledge of commonly used personal computer applications such as word processing, spreads
    Performs a variety of routine administrative support accounting functions that are part of a high-volume integrated supply chain management process by reviewing, researching identified discrepancies and processing requests for Accounts Payable (A/P) disbursements (purchase orders or invoices for services) for assigned vendors.
  202. telemarketing
    the act of selling products or services by calling people on the phone
    Must be able to work in fast paced and changing environment to ensure accurate, timely entry and payment of all Invoices, Wire Transfers, ACH, Corporate Purchasing Cards, Travel and Expense Reimbursements and Telemarketing entries utilizing imaging, accounting & T&E systems.
  203. telephone
    electronic equipment that transmits sound over distances
    § Skill in use of operating basic office equipment (e.g. copies, fax, calculator, multi-function telephone)
    § Strong detail orientation with strong data review and processing skills
    § Record maintenance skills.
  204. timely
    done or happening at the appropriate moment
    -Analyzes and reconciles various financial sub-systems, including timely preparation of monthly and fiscal period end reports.
  205. transaction
    conducting business within or between groups
    -Ensures the proper and regular posting of monthly generated transactions.
  206. transactions
    a written account of what transpired at a meeting
    -Ensures the proper and regular posting of monthly generated transactions.
  207. transfer
    move from one place to another
    Must be able to work in fast paced and changing environment to ensure accurate, timely entry and payment of all Invoices, Wire Transfers, ACH, Corporate Purchasing Cards, Travel and Expense Reimbursements and Telemarketing entries utilizing imaging, accounting & T&E systems.
  208. troubleshoot
    solve problems
    Troubleshoot technical issues with internal customers.
  209. update
    modernize
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  210. user
    someone who employs or takes advantage of something
    § Intermediate alpha-numeric keyboarding skills (50 wpm); Beginner end-user skills using Window-based software (Microsoft Office – Word, Excel and Powerpoint preferred) to process data into database applications and to produce, format and generate reports.
  211. utilize
    put into service
    Utilizes integrated computer software application (Lawson) to process requests for vouchers and checks, post payments and credits to vendor accounts, and produce associated reports.
  212. validation
    finding or testing the truth of something
    Oversight of invoice routing with appropriate approval validation.
    4.
  213. validity
    the quality of being legitimate and rigorous
    Assist in the review and processing of expense reports for validity and accuracy based on Corporate Travel Policy.
  214. vendor
    someone who exchanges goods or services for money
    Handle vendor calls and research.
    7.
  215. verbal
    of or relating to or formed from words in general
    KNOWLEDGE OF...
    § Basic math, general accounting principles, and basic understanding of the relationship between accounts payable and supply chain management
    § Standard accounts payable policies, procedures and regulations; purchase order, invoices, and related accounts payable documentation
    SKILLS:
    § Excellent organizational and time management skills
    § Strong written and verbal communication skills with interpersonal skills.
  216. void
    an empty area or space
    § Analyze and solve problems
    Job Description: · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; · Accuracy is essential · Position requires experience in Accounts payable · Accounts Payable o Maintain and manage the accounts payable vendor files and all paid invoices. o Date stamp all invoices and check request o Audit all invoices and check request o Research prior payments o Review vendor requirements...
  217. voucher
    someone who guarantees another
    -Analyzes accounts, records, reports, journal vouchers, ledgers and other accounting documents for accuracy, adequacy, reasonableness, and other proper accounting treatment.
  218. wire
    ligament made of metal and used to fasten things or make cages or fences etc
    Must be able to work in fast paced and changing environment to ensure accurate, timely entry and payment of all Invoices, Wire Transfers, ACH, Corporate Purchasing Cards, Travel and Expense Reimbursements and Telemarketing entries utilizing imaging, accounting & T&E systems.
  219. word processing
    rapid and efficient processing (storage and printing) of linguistic data for composition and editing
    -Requires superior skills and knowledge of commonly used personal computer applications such as word processing, spreads
    Performs a variety of routine administrative support accounting functions that are part of a high-volume integrated supply chain management process by reviewing, researching identified discrepancies and processing requests for Accounts Payable (A/P) disbursements (purchase orders or invoices for services) for assigned vendors.
  220. workspace
    space allocated for your work (as in an office)
    Keeps an organized workspace.
  221. wpm
    the rate at which words are produced
    § Intermediate alpha-numeric keyboarding skills (50 wpm); Beginner end-user skills using Window-based software (Microsoft Office – Word, Excel and Powerpoint preferred) to process data into database applications and to produce, format and
  222. written communication
    communication by means of written symbols
    Customer Service & Verbal and Written Communication Skills - Provides high level of responsiveness to both internal and external customers, communicates openly at all levels, builds positive working relationships and keeps others informed of relevant information.
Created on Tue Mar 08 19:57:09 EST 2011 (updated Tue Mar 08 20:32:19 EST 2011)

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