facilities manager

Dieter H. (United States of America)
78 words 40 learners

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Full list of words from this list:

words only definitions & notes
  1. account payable
    a liability account showing how much is owed for goods and services purchased on credit
    Codes accounts payable invoices to ensure correct cost center accounting classification.
  2. housekeep
    maintain a household
    • Oversee operations, including: mechanical, electrical, plumbing, critical systems maintenance, space planning, move management, conference and meeting set-ups, furniture and panel configuration, housekeeping, painting, and energy and sustainability management.
  3. workflow
    progress (or rate of progress) in work being done
    • Oversee workflow and establish priorities within the management office.
  4. computerize
    provide with computers
    • Oversee work order system and PM program using the in-house CMMS (computerized maintenance management system).
  5. vendor
    someone who exchanges goods or services for money
    Responsibilities include:
    - Management of Administrative Staff including Receptionists -- up to 10 people
    - Development of Administrative Staff including hiring, terminations, mentoring, reviewing, coordinating schedules and training
    - Interface directly with Staffing Services for temporary coverage
    -Ensure all Reception and Admin desks are covered at all times
    -Event Coordination
    -Interface with IT to set up new users or cancel users
    -This position is also responsible for collaborati...
  6. operating budget
    a budget for current expenses as distinct from financial transactions or permanent improvements
    Prepares capital project budgets and operating budget reports.
  7. accounts payable
    a debtor's accounts of money he owes
    Codes accounts payable invoices to ensure correct cost center accounting classification.
  8. mechanical system
    a system of elements that interact on mechanical principles
    • Maintain good vendor relations with and monitor contractors and vendors relating to general housekeeping, and through chief engineer, mechanical systems and infrastructure.
  9. accounting system
    a bookkeeper's chronological list of related debits and credits of a business; forms part of a ledger of accounts
    • Good working knowledge of Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and familiarity with web-based property accounting systems such as Skyline, Timberline, Yardi or similar system.
  10. interpersonal
    occurring among or involving several people
    • Respond to emergencies and perform tasks required for protection of property and well-being of occupants
    Qualifications
    • Four-year degree in business or related field, MBA preferred
    • Five year to ten years’ experience in medium to large building management
    • CFM, CPM, FMA, RPA all pluses
    • LEED Accredited Professional designation preferred
    Required Skills
    • Good leadership and social-interpersonal skills.
  11. supervisory
    of or limited to or involving supervision
    • BA/BS degree preferred
    • Knowledge of Excel and Microsoft Office Suite
    -Recent supervisory experience a must


    This is a very involved position.
  12. oversee
    watch and direct
    Oversees details related to planning, bids and set-up and break down of events.
  13. subcontractor
    someone who enters into a subcontract with the primary contractor
    Manages the work order process by generating and dispatching service request work orders to multiple subcontractors and vendors, communicating work orders to technicians on priority orders via fax, and assists management in resolving problems.
  14. prioritize
    assign a status in order of importance or urgency
    • Supervise direct reports, temporary and contract staff, including organizing, prioritizing, scheduling work assignments and performance evaluation.
  15. motivate
    give an incentive for action
    Responsible for identifying training needs, tracking performance, coaching, and motivating direct reports.
  16. invoice
    an itemized statement of money owed for goods or services
    Codes accounts payable invoices to ensure correct cost center accounting classification.
  17. facility
    a building or place that provides a particular service
    Responsibilities include:
    - Management of Administrative Staff including Receptionists -- up to 10 people
    - Development of Administrative Staff including hiring, terminations, mentoring, reviewing, coordinating schedules and training
    - Interface directly with Staffing Services for temporary coverage
    -Ensure all Reception and Admin desks are covered at all times
    -Event Coordination
    -Interface with IT to set up new users or cancel users
    -This position is also responsible for collaborati...
  18. supervise
    watch and direct
    Supervise nine employees, including building operating engineers, facility technicians, administrative assistant, and space planner.
  19. budgetary
    of or relating to a budget
    • Work with vendors on contracts, pricing and issue resolution
    • Responsible for budgetary planning and hitting budgetary targets
    • Manage workload distribution of facility requests
    • Supervise all office management services and vendors (office services, shipping & receiving, security, food services, maintenance & operations, and space planning & design.
  20. scheduling
    setting an order and time for planned events
    Oversees the scheduling, maintenance, and monitoring of all heating, ventilating, air conditioning, water, electric and other systems to ensure efficient operation.
  21. sustainability
    the capacity of being prolonged
    • Oversee operations, including: mechanical, electrical, plumbing, critical systems maintenance, space planning, move management, conference and meeting set-ups, furniture and panel configuration, housekeeping, painting, and energy and sustainability management.
  22. interface
    a surface forming a common boundary between two things
    Responsibilities include:
    - Management of Administrative Staff including Receptionists -- up to 10 people
    - Development of Administrative Staff including hiring, terminations, mentoring, reviewing, coordinating schedules and training
    - Interface directly with Staffing Services for temporary coverage
    -Ensure all Reception and Admin desks are covered at all times
    -Event Coordination
    -Interface with IT to set up new users or cancel users
    -This position is also responsible for coll...
  23. receptionist
    an office worker who answers calls and greets visitors
    Responsibilities include:
    - Management of Administrative Staff including Receptionists -- up to 10 people
    - Development of Administrative Staff including hiring, terminations, mentoring, reviewing, coordinating schedules and training
    - Interface directly with Staffing Services for temporary coverage
    -Ensure all Reception and Admin desks are covered at all times
    -Event Coordination
    -Interface with IT to set up new users or cancel users
    -This position is also responsible for coll...
  24. client
    someone who pays for goods or services
    Manages facilities staff to deliver expected service levels to the client within the prescribed budget
    Coordinates work assignments among building technicians, vendors, and contractors.
  25. work through
    apply thoroughly; think through
    • Working through chief engineer, oversee monitoring and operation of building systems and equipment.
  26. workload
    work that a person is expected to do in a specified time
    • Work with vendors on contracts, pricing and issue resolution
    • Responsible for budgetary planning and hitting budgetary targets
    • Manage workload distribution of facility requests
    • Supervise all office management services and vendors (office services, shipping & receiving, security, food services, maintenance & operations, and space planning & design.
  27. relate
    give an account of
    Responsibilities include:
    - Management of Administrative Staff including Receptionists -- up to 10 people
    - Development of Administrative Staff including hiring, terminations, mentoring, reviewing, coordinating schedules and training
    - Interface directly with Staffing Services for temporary coverage
    -Ensure all Reception and Admin desks are covered at all times
    -Event Coordination
    -Interface with IT to set up new users or cancel users
    -This position is also responsible for collaborati...
  28. clarifying
    that makes clear
    Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  29. monitor
    someone who observes to ensure fairness or prevent mistakes
    • Working through chief engineer, oversee monitoring and operation of building systems and equipment.
  30. relocation
    the act of changing your residence or place of business
    Responsibilities include:
    - Management of Administrative Staff including Receptionists -- up to 10 people
    - Development of Administrative Staff including hiring, terminations, mentoring, reviewing, coordinating schedules and training
    - Interface directly with Staffing Services for temporary coverage
    -Ensure all Reception and Admin desks are covered at all times
    -Event Coordination
    -Interface with IT to set up new users or cancel users
    -This position is also responsible for collaborati...
  31. coordinate
    of equal importance, rank, or degree
    Responsibilities include:
    - Management of Administrative Staff including Receptionists -- up to 10 people
    - Development of Administrative Staff including hiring, terminations, mentoring, reviewing, coordinating schedules and training
    - Interface directly with Staffing Services for temporary coverage
    -Ensure all Reception and Admin desks are covered at all times
    -Event Coordination
    -Interface with IT to set up new users or cancel users
    -This position is also responsible for coll...
  32. motivating
    impelling to action
    Responsible for identifying training needs, tracking performance, coaching, and motivating direct reports.
  33. assignment
    an undertaking that you have been told to perform
    Manages the work assignments for building technicians, vendors, and contractors.
  34. evaluation
    the act of ascertaining or judging the quality of
    Responsible for hiring, terminating, compensation, and performance evaluation.
  35. monitoring
    the act of observing something
    • Working through chief engineer, oversee monitoring and operation of building systems and equipment.
  36. ability
    the quality of having the means or skills to do something
    Ability to comprehend, analyze, and interpret complex business documents.
  37. analytical
    using or skilled in using reasoning
    • Accounting and analytical aptitude
    • Project management experience preferred
    • Some building operating/stationary engineering background a plus
    • Excellent written and verbal communications skills
    Manages the proper operation and maintenance for a specific facility buildings and grounds.
  38. collaborate
    work together on a common enterprise or project
    Responsibilities include:
    - Management of Administrative Staff including Receptionists -- up to 10 people
    - Development of Administrative Staff including hiring, terminations, mentoring, reviewing, coordinating schedules and training
    - Interface directly with Staffing Services for temporary coverage
    -Ensure all Reception and Admin desks are covered at all times
    -Event Coordination
    -Interface with IT to set up new users or cancel users
    -This position is also responsible for collabor...
  39. ensure
    make certain of
    Responsibilities include:
    - Management of Administrative Staff including Receptionists -- up to 10 people
    - Development of Administrative Staff including hiring, terminations, mentoring, reviewing, coordinating schedules and training
    - Interface directly with Staffing Services for temporary coverage
    -Ensure all Reception and Admin desks are covered at all times
    -Event Coordination
    -Interface with IT to set up new users or cancel users
    -This position is also responsible for coll...
  40. supervisor
    one who has charge and direction of
    Ability to effectively respond to sensitive issues, complex inquiries or complaints from clients, co-workers, supervisor, and/or management.
  41. excel
    distinguish oneself
    • BA/BS degree preferred
    • Knowledge of Excel and Microsoft Office Suite
    -Recent supervisory experience a must


    This is a very involved position.
  42. contractor
    someone who is hired to build things
    • Maintain good vendor relations with and monitor contractors and vendors relating to general housekeeping, and through chief engineer, mechanical systems and infrastructure.
  43. general knowledge
    knowledge that is available to anyone
    Requires general knowledge of financial terms and principles.
  44. manage
    be in charge of, act on, or dispose of
    •Manages local vendors.
  45. coordinating
    serving to connect two grammatical constituents of identical construction
    Responsibilities include:
    - Management of Administrative Staff including Receptionists -- up to 10 people
    - Development of Administrative Staff including hiring, terminations, mentoring, reviewing, coordinating schedules and training
    - Interface directly with Staffing Services for temporary coverage
    -Ensure all Reception and Admin desks are covered at all times
    -Event Coordination
    -Interface with IT to set up new users or cancel users
    -This position is also responsible for coll...
  46. diplomatically
    with diplomacy; in a diplomatic manner
    Qualifications Requirements
    • 4+ years facilities management supervision
    • Experience organizing resources and establishing priorities; strong project management skills and ability to manage multiple projects and tasks
    • Experience planning capital and expense budgets and monitoring spending
    • Strong interpersonal and communication skills and the ability to work effectively with all levels of the organization
    • Skills in implementing, interpreting and explaining policies and procedures...
  47. management
    the act of controlling something
    Responsibilities include:
    - Management of Administrative Staff including Receptionists -- up to 10 people
    - Development of Administrative Staff including hiring, terminations, mentoring, reviewing, coordinating schedules and training
    - Interface directly with Staffing Services for temporary coverage
    -Ensure all Reception and Admin desks are covered at all times
    -Event Coordination
    -Interface with IT to set up new users or cancel users
    -This position is also responsible for coll...
  48. employee
    a worker who is hired to perform a job
    •• Works with internal customers and/or corporate office and local staff to organize and communicate special employee events.
  49. procurement
    the act of getting possession of something
    Reviews price quotes for the procurement of parts, services, and labor for projects.
  50. budget
    a summary of intended expenditures
    Principal Responsibilities
    • Develop and implement annual budget with quarterly reforecasts.
  51. organize
    arrange by systematic planning and united effort
    •• Works with internal customers and/or corporate office and local staff to organize and communicate special employee events.
  52. accounting
    a system that gives quantitative information about finances
    • Good working knowledge of Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and familiarity with web-based property accounting systems such as Skyline, Timberline, Yardi or similar system.
  53. administrative
    responsible for managing the affairs of a group of people
    Responsibilities include:
    - Management of Administrative Staff including Receptionists -- up to 10 people
    - Development of Administrative Staff including hiring, terminations, mentoring, reviewing, coordinating schedules and training
    - Interface directly with Staffing Services for temporary coverage
    -Ensure all Reception and Admin desks are covered at all times
    -Event Coordination
    -Interface with IT to set up new users or cancel users
    -This position is also responsible for coll...
  54. coordination
    regulation of diverse elements into a harmonious operation
    Responsibilities include:
    - Management of Administrative Staff including Receptionists -- up to 10 people
    - Development of Administrative Staff including hiring, terminations, mentoring, reviewing, coordinating schedules and training
    - Interface directly with Staffing Services for temporary coverage
    -Ensure all Reception and Admin desks are covered at all times
    -Event Coordination
    -Interface with IT to set up new users or cancel users
    -This position is also responsible for coll...
  55. housekeeping
    the work of cleaning and running a house
    • Oversee operations, including: mechanical, electrical, plumbing, critical systems maintenance, space planning, move management, conference and meeting set-ups, furniture and panel configuration, housekeeping, painting, and energy and sustainability management.
  56. cooperative
    involving the joint activity of two or more
    Qualifications Requirements
    • 4+ years facilities management supervision
    • Experience organizing resources and establishing priorities; strong project management skills and ability to manage multiple projects and tasks
    • Experience planning capital and expense budgets and monitoring spending
    • Strong interpersonal and communication skills and the ability to work effectively with all levels of the organization
    • Skills in implementing, interpreting and explaining policies and procedures...
  57. mentor
    a wise and trusted guide and advisor
    Responsibilities include:
    - Management of Administrative Staff including Receptionists -- up to 10 people
    - Development of Administrative Staff including hiring, terminations, mentoring, reviewing, coordinating schedules and training
    - Interface directly with Staffing Services for temporary coverage
    -Ensure all Reception and Admin desks are covered at all times
    -Event Coordination
    -Interface with IT to set up new users or cancel users
    -This position is also responsible for coll...
  58. analyze
    break down into components or essential features
    Ability to comprehend, analyze, and interpret complex business documents.
  59. tracking
    the pursuit by following tracks or marks they left behind
    Responsible for identifying training needs, tracking performance, coaching, and motivating direct reports.
  60. beverage
    any liquid suitable for drinking
    • Understands the food and beverage needs of the office(s).
  61. terminate
    bring to an end or halt
    Responsible for hiring, terminating, compensation, and performance evaluation.
  62. coaching
    the job of a professional coach
    Responsible for identifying training needs, tracking performance, coaching, and motivating direct reports.
  63. responsible
    worthy of or requiring trust; held accountable
    Responsibilities include:
    - Management of Administrative Staff including Receptionists -- up to 10 people
    - Development of Administrative Staff including hiring, terminations, mentoring, reviewing, coordinating schedules and training
    - Interface directly with Staffing Services for temporary coverage
    -Ensure all Reception and Admin desks are covered at all times
    -Event Coordination
    -Interface with IT to set up new users or cancel users
    -This position is also responsible for coll...
  64. communication
    the activity of conveying information
    • Excellent written and verbal communication skills.
  65. training
    activity leading to skilled behavior
    Responsibilities include:
    - Management of Administrative Staff including Receptionists -- up to 10 people
    - Development of Administrative Staff including hiring, terminations, mentoring, reviewing, coordinating schedules and training
    - Interface directly with Staffing Services for temporary coverage
    -Ensure all Reception and Admin desks are covered at all times
    -Event Coordination
    -Interface with IT to set up new users or cancel users
    -This position is also responsible for coll...
  66. supervision
    act or process of overseeing a person, group, or activity
    Qualifications Requirements
    • 4+ years facilities management supervision
    • Experience organizing resources and establishing priorities; strong project management skills and ability to manage multiple projects and tasks
    • Experience planning capital and expense budgets and monitoring spending
    • Strong interpersonal and communication skills and the ability to work effectively with all levels of the organization
    • Skills in implementing, interpreting and explaining policies and pro...
  67. financial
    involving fiscal matters
    Requires knowledge of financial terms and principles.
  68. establish
    set up or found
    • Oversee workflow and establish priorities within the management office.
  69. energy
    forceful exertion
    • Oversee operations, including: mechanical, electrical, plumbing, critical systems maintenance, space planning, move management, conference and meeting set-ups, furniture and panel configuration, housekeeping, painting, and energy and sustainability management.
  70. problem
    a question raised for consideration or solution
    Responds to problems in a tactful and expedient manner.
  71. performance
    the act of doing something successfully
    Responsible for identifying training needs, tracking performance, coaching, and motivating direct reports.
  72. manager
    someone who controls resources and expenditures
    Responsibilities include:
    - Management of Administrative Staff including Receptionists -- up to 10 people
    - Development of Administrative Staff including hiring, terminations, mentoring, reviewing, coordinating schedules and training
    - Interface directly with Staffing Services for temporary coverage
    -Ensure all Reception and Admin desks are covered at all times
    -Event Coordination
    -Interface with IT to set up new users or cancel users
    -This position is also responsible for collaborati...
  73. presentation
    the act of formally giving something, as a prize
    Ability to make effective presentations on general topics to an internal department, large group of employees, clients, and/or management.
  74. leadership
    the status of being in charge
    • Respond to emergencies and perform tasks required for protection of property and well-being of occupants
    Qualifications
    • Four-year degree in business or related field, MBA preferred
    • Five year to ten years’ experience in medium to large building management
    • CFM, CPM, FMA, RPA all pluses
    • LEED Accredited Professional designation preferred
    Required Skills
    • Good leadership and social-interpersonal skills.
  75. account
    a record or narrative description of past events
    • Good working knowledge of Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and familiarity with web-based property accounting systems such as Skyline, Timberline, Yardi or similar system.
  76. reception
    the act of taking in
    Responsibilities include:
    - Management of Administrative Staff including Receptionists -- up to 10 people
    - Development of Administrative Staff including hiring, terminations, mentoring, reviewing, coordinating schedules and training
    - Interface directly with Staffing Services for temporary coverage
    -Ensure all Reception and Admin desks are covered at all times
    -Event Coordination
    -Interface with IT to set up new users or cancel users
    -This position is also responsible for coll...
  77. meeting
    the social act of assembling for some common purpose
    • Oversee operations, including: mechanical, electrical, plumbing, critical systems maintenance, space planning, move management, conference and meeting set-ups, furniture and panel configuration, housekeeping, painting, and energy and sustainability management.
  78. strong
    having strength or power greater than average or expected
    Strong financial background desired.
Created on Wed Jun 29 02:39:31 EDT 2011

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