Accounts Payable

Dieter H. (United States of America)
46 words 5 learners

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words only definitions & notes
  1. accounting principle
    a principle that governs current accounting practice and that is used as a reference to determine the appropriate treatment of complex transactions
    Ability to apply bookkeeping and accounting principles to the maintenance of Accounts Payable records.
  2. accounting system
    a bookkeeper's chronological list of related debits and credits of a business; forms part of a ledger of accounts
    Substantial experience with computerized accounting systems, and a proficiency in MS Office Suite.
  3. accrual
    a gain or increase in something over time
    Assists with accruals journal entries, run A/P report from accounting software.
  4. analytical
    using or skilled in using reasoning
    QUALIFICATIONS:

    Strong analytical skills
    Excellent problem solving skills
    Excellent organizational and time management skills
    Excellent interpersonal skills
    Excellent oral and written communication skills
    Excellent follow up skills
    Excellent custo
  5. analyze
    break down into components or essential features
    Review, analyze, and compare Processor/group performance against established standards; take appropriate corrective action where necessary.
  6. assigned
    appointed to a post or duty
    Other duties as assigned.
  7. assist
    give help; be of service
    Prepare or assist in preparing any reports or returns, including 1099’s required by State or Federal agencies.
  8. audit
    examine carefully for accuracy
    Maintain Vendor Master
    1099 - W9 – Address Book audit reports
    • Travel & Entertainment Expense System Administrator
    • Maintain banking information: investigate and resolve issues
    • Support Purchase Card Administration
    • Team player with the abilit
  9. balancing
    getting two things to correspond
    Oversee the maintenance of departmental records and the generation and balancing of transaction reports.
  10. co-worker
    an associate that one is employed with
    Ability to establish and maintain effective working relationships with supervisor and co-workers.
  11. coding
    act of writing in code or cipher
    Reviews budget availability, GL account coding and approval signatures for check requests, honoraria requests and expense reimbursements for appropriateness.
  12. compile
    get or gather together
    Ability to tabulate statistical data and compile necessary reports.
  13. computer system
    a system of one or more computers and associated software with common storage
    Enter invoices into the Great Plains computer system.
  14. computerize
    provide with computers
    Substantial experience with computerized accounting systems, and a proficiency in MS Office Suite.
  15. coordinator
    someone whose task is to see that work goes harmoniously
    Ensure the coordinators are adhering to all accounts payable policies and procedures.
  16. disbursement
    the act of spending or distributing money
    ESSENTIAL FUNCTIONS:

    Manage day-to-day operations of Accounts Payable invoices, which process non-payroll disbursements to individuals, partnerships, corporations and other entities.
  17. documentation
    confirmation that some fact or statement is true
    Assists in the documentation of AP procedures.
  18. follow up
    increase the effectiveness or success of by further action
    QUALIFICATIONS:

    Strong analytical skills
    Excellent problem solving skills
    Excellent organizational and time management skills
    Excellent interpersonal skills
    Excellent oral and written communication skills
    Excellent follow up skills
    Excellent custo
  19. internal control
    an accounting procedure or system designed to promote efficiency or assure the implementation of a policy or safeguard assets or avoid fraud and error etc.
    Ensure timely and accurate processing of purchasing documents in Oracle such as purchase orders and invoices ensuring compliance with internal controls and Sarbanes-Oxley.
  20. invoice
    an itemized statement of money owed for goods or services
    Review and/or code individual invoices in accordance with MDA budgets, account structure and procedures.
  21. ledger
    a record in which commercial accounts are recorded
    Job Requirements

    Reasonable knowledge of bookkeeping principles, to include general ledger, particularly as applied to non-profit accounting.
  22. master file
    (computer science) a computer file that is used as the authority in a given job and that is relatively permanent
    Enter new vendors and maintain Vendor Master File and database in accordance with accounts payable best practices to include IRS TIN matching.
  23. module
    an inherent cognitive or perceptual power of the mind
    SAP experience preferred but not required
    The Accounts Payable (“AP”) Supervisor ensures timely and accurate processing of invoices to individuals, partnerships, corporations, and other entities through the Oracle Accounts Payable module.
  24. monitoring
    the act of observing something
    Duties include:
    Responsible for interviewing, hiring, monitoring, counseling and evaluating Processors, Accounts Payable, on performance, using established level standards.
  25. monthly
    of or occurring or payable every month
    Post journals throughout the month in preparation for monthly closings.
  26. motivated
    strongly driven to succeed or achieve something
    QUALIFICATIONS:

    Strong analytical skills
    Excellent problem solving skills
    Excellent organizational and time management skills
    Excellent interpersonal skills
    Excellent oral and written communication skills
    Excellent follow up skills
    Excellent customer ser
  27. organizational
    of or relating to an organization
    QUALIFICATIONS:

    Strong analytical skills
    Excellent problem solving skills
    Excellent organizational and time management skills
    Excellent interpersonal skills
    Excellent oral and written communication skills
    Excellent follow up skills
    Excellent custo
  28. oriented
    adjusted or located in relation to surroundings
    Well organized, detail-oriented and capable of managing multiple tasks and priorities with minimum supervision.
  29. oversee
    watch and direct
    Oversee the daily operation of Accounts Payable according to established written processes, procedures and standards.
  30. problem solving
    the thought processes involved in solving a problem
    Above average communication and problem solving skills.
  31. procedure
    a particular course of action intended to achieve a result
    Review and/or code individual invoices in accordance with MDA budgets, account structure and procedures.
  32. processor
    someone who processes things
    Duties include:
    Responsible for interviewing, hiring, monitoring, counseling and evaluating Processors, Accounts Payable, on performance, using established level standards.
  33. purchase order
    a commercial document used to request someone to supply something in return for payment and providing specifications and quantities
    Communicates with internal departments to obtain budget transfers and additional funds on blanket purchase orders.
  34. reconcile
    come to terms
    Reconciles AP subsidiary ledger to general ledger.
  35. reconciling
    tending to reconcile or accommodate; bringing into harmony
    The successful candidate will be responsible for the processing the workflow of vendor invoices, while ensuring compliance with policies and procedures; participating in the vendor statement reconciliation process; reconciling problem invoices; han
  36. redistribute
    disperse anew
    Oversees AP workflow and redistributes work as needed.
  37. reimbursement
    compensation paid for damages or money already spent
    Reviews budget availability, GL account coding and approval signatures for check requests, honoraria requests and expense reimbursements for appropriateness.
  38. solving
    finding a solution to a problem
    Above average communication and problem solving skills.
  39. subsidiary ledger
    details of an account supporting the amount stated in the general ledger
    Reconciles AP subsidiary ledger to general ledger.
  40. supervisory
    of or limited to or involving supervision
    Previous supervisory experience.
  41. template
    a model or standard for making comparisons
    Qualifications

    High school diploma or equivalent required
    Minimum three years' experience with Accounts Payable processes and procedures required
    Advanced computer skills and proficiency in MS Word, Excel, PowerPoint, and Outlook required
    Advanced skill
  42. timely
    done or happening at the appropriate moment
    Ensure accurate and timely document submission, recording and filing.
  43. update
    modernize
    Review, update and ensure adherence to Processor desk organization and maintenance.
  44. vendor
    someone who exchanges goods or services for money
    Enter new vendors and maintain Vendor Master File and database in accordance with accounts payable best practices to include IRS TIN matching.
  45. voucher
    someone who guarantees another
    Reviews AP assistants’ data entry for accuracy and posts vouchers to the general ledger.
  46. workflow
    progress (or rate of progress) in work being done
    Oversees AP workflow and redistributes work as needed.
Created on Wed Nov 14 15:07:15 EST 2012 (updated Thu Nov 15 10:57:01 EST 2012)

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